HIPAA compliance for small practices
Simpler assessments. Stronger compliance. A safer tomorrow.
ComplianceAX walks your medical or dental practice through HIPAA one plain question at a time, with a head start from your own documents and a clear next step for every gap.
Built and supported by Southeastern Technical, a managed IT provider in Georgia.
- AssessOne plain question at a time, never a 200-row spreadsheet.
- IdentifyEvery No becomes a clear gap with the reason it matters.
- ImproveGaps turn into tasks with an owner and a due date.
- VerifyProof attaches to the answer it supports.
- Be confidentA clear score, and a packet ready for any auditor.
How it works
One question. One answer. One step closer.
Most compliance tools hand you a spreadsheet and a deadline. ComplianceAX asks one clear question at a time and helps you find the answer in what you already have.
- Set up in about two minutes. Eight quick facts about your practice decide which questions apply.
- Answer in plain English. Every question explains why it matters and which HIPAA rule it comes from.
- Get help on any question. The assistant explains what counts as proof and what your own documents say.
- Turn gaps into a plan. Each No becomes a task, ordered by how much it matters.
Do all staff complete security awareness training when they are hired and at least once a year after that?
"All workforce members complete security awareness training within 30 days of hire and annually thereafter."Security Policy v3.pdf, page 4
Why this matters: trained staff are the first defense against phishing and accidental disclosure. 45 CFR 164.308(a)(5)
What's inside
Your whole HIPAA program, in one place.
The assessment is the start. ComplianceAX keeps the rest of the program running through the year.
A guided assessment
Plain Yes, No or Not applicable questions across administrative, physical, technical, privacy, breach and vendor safeguards.
A head start from your documents
Upload the policies you already have. Suggested answers always come with the exact sentence they were taken from.
A score you can trust
Calculated by fixed rules, never by AI, and it only moves when real answers and proof change.
Employees, policies and training
Versioned policies with electronic sign-off, training records and a simple task list for each person.
Vendors and BAAs
Track who handles patient data and keep each business associate agreement's dates and terms in one place.
Incidents with the clock running
A guided case file with the 60-day breach clock and a four-factor risk assessment. The decision stays with people.
For business associates
IT providers and billing companies handle patient data too.
Business associates get their own 33-question assessment: the Security Rule core, the obligations HIPAA places on business associates, and none of the practice's waiting-room or patient-notice questions.
Learn about business-associate assessments
Private AI
AI that does the reading. People who make the calls.
ComplianceAX uses AI to read your documents and suggest answers, with rules that keep it honest.
Private by design
All AI runs on private models in secure data centers. No patient data is sent to public AI services.
Cite or stay silent
A suggested answer always carries an exact, machine-checked quote from your own document. No quote, no suggestion.
Questions
Frequently asked questions
Who is ComplianceAX for?
Small medical and dental practices that need to run and document a HIPAA program without a dedicated compliance team, and the vendors that serve them. Business associates such as IT providers and billing companies get their own assessment, built for their obligations.
How long does it take to get started?
Setup takes about two minutes: eight quick facts about your practice, such as how many locations you have and where your records live. Those facts decide which questions apply to you.
Does AI answer the assessment for us?
No. AI can suggest an answer only when it can quote your own document word for word, and nothing counts until a person on your team accepts it. Scores, attestations and breach decisions are always made by people.
Is my data sent to OpenAI or Google?
No. All AI in ComplianceAX runs on private models in secure data centers. No patient data is sent to public AI services.
Does using ComplianceAX make us HIPAA compliant?
No software can do that by itself. ComplianceAX helps you find gaps, fix them and keep a complete record of your program. It is not legal advice.
See ComplianceAX with your own practice in mind.
Request a 30-minute demo with Southeastern Technical. We'll walk through the assessment, the document head start and what a complete program record looks like.